Messaging

Changing e-mail settings: past e-mail, size limit, and more

When changing your e-mail settings in Messaging, remember that there are two places to do so: in the Options menu in ActiveSync or Windows Mobile Device Center on your desktop PC, and in the Options menu in Messaging on your device.

Search e-mail by typing letters

On WM 6 Standard and Professional devices, you can search your e-mail in Messaging simply by typing letters on your keyboard (if you have one). Messaging will sort and display corresponding messages and highlight what you type in both the From and Subject lines.

Hiding or dismissing notifications

When receiving new e-mail and MMS messages or if you have a missed phone call on your Windows Mobile device, a “Notification” may appear in the lower left corner of the Today screen. Once you tap on the notification, you will have the option to either “Hide” or “Dismiss” it—tapping Hide will place it in the background, and it will remain on the bottom task bar; tapping Dismiss will permanently get rid of it.

Quickly deleting e-mails in Messaging

If you have accumulated a high number of e-mails in your Inbox and want to get rid of them quickly, here are a few tips to expedite the process:

Enter message recipients quickly with auto-complete feature

When composing a new text or e-mail message on WM Standard devices, you can quickly and easily enter a recipient from your Contacts in the “To:” field by typing the first few letters of the person’s name, which will open a drop-down menu below the field containing contacts that start with those letters. Simply scroll down and select the desired contact from the list.

Use the multi-select function in Messaging

In Messaging on WM Standard devices, there is a convenient new option that allows you to select multiple e-mails so that you can take further actions with them, such as replying, forwarding, or moving them to a different folder. In Messaging, go to Menu >Select Messages and choose All, All Below, or Several (select messages by scrolling up or down from current selection).

How to get rid of auto-synchronization in Messaging

Werner Ruotsalainen explains how to use a registry editor to disable Messaging from being automatically synchronized when you sync your device to your desktop PC.

Click here for the article.

Create your own mobile blog

Suzanne Ross from Microsoft explains how you can create your own "moblog" using the built-in Outlook programs and Internet Explorer. Click here for the article.

Get rid of text message delivery notifications

Some Windows Mobile users have found that the delivery notification that appears after sending a text message can be annoying. To turn it off, do the following:

Phone-enabled touch screen devices
(This option may not be available on all models)

  1. Open Messaging and open a new text message.
  2. Select Menu >Message Options.
  3. Uncheck the box labeled “Request message delivery notifications.”

Non-touch screen smartphones

Picking the right e-mail strategy for your Windows Mobile device

An overview of the different options available for receiving e-mail on Windows Mobile devices, including POP, IMAP, and Exchange. Click here for the article.

Accessing IMAP4 mail servers on the Pocket PC

Werner Ruotsalainen discusses the advantages of using IMAP4 to access your e-mail and the third-party applications that allow you to do so, such as FlexMail 2007 and Qmail. Click here for the article.

Be notified of incoming e-mail on your Pocket PC

Werner Ruotsalainen explains how to get your Pocket PC (Phone Editions work the best) to notify you only when there is new incoming mail being received by going into Messaging settings and Sounds & Notifications. Click here for the article.

How to change your Messaging account names

The built-in Messaging application doesn’t allow you to change an account name after it has been created. Read Werner Ruotsalainen’s explanation of how to get around this using the third-party program Pocket dbExplorer.

Click here for the article.

How to send money using PayPal on your Windows Mobile device

Dan Hanttula explains how to send a payment on your device using PayPal via e-mail or text message. Simply set up an account with PayPal and send your payment. Read the full how-to.

Click here for the article.

How to stop your device from trying to connect to the Web

Check your Today plug-ins and your POP3 Inbox accounts. Read the complete Werner Ruotsalainen how-to.

Click here for the article.

Search e-mail on your Exchange Server account

The Exchange e-mail search feature allows the user to search their Exchange Server 2007 mailbox and download the results of the search for viewing.

  1. Open Messaging and select Menu >Tools >Search Server.
  2. Enter a name or topic you are looking for and select Search.

Find a contact in your Exchange Server global address book

The Online Global Address Book Lookup (GAL) feature lets the user search for contacts in their enterprise Exchange Server 2007 online address book.

  1. Open a New e-mail message and place the cursor in the To: field.
  2. Select Menu >Add Recipient.
  3. Select Company Directory >Search.
  4. Enter the name of the contact and select Search again. Your device connects with and searches the corporate GAL and returns the contact info to your device.

Set an e-mail follow-up flag

Messaging now supports the ability to set a follow-up flag to e-mail messages. The mobile user’s e-mail account must be hosted by an Exchange Server 2007.

  1. Open the desired e-mail.
  2. Select Menu >Follow up >Set Flag. (You can also set Complete Flag and Clear Flag.)

The Messaging application on WM 6 devices now allows you to attach follow-up flags to important e-mails.

Set “out of office” status

The Out of Office Assistant feature allows users with an Exchange Server 2007 mailbox to set “out of office” status from their mobile device.

  1. Open Messaging or Calendar.
  2. Select Menu >Tools >Out of Office.

Set up an e-mail account from ActiveSync

This simple enhancement allows users of Exchange Server 2007 e-mail servers to access the ActiveSync e-mail setup through the Messaging application in WM 6 touch screen and non-touch screen devices.

  1. Open Messaging and select “New E-mail Account.”
  2. Follow the on-screen instructions. (You may need to contact your e-mail service provider for some of the information requested.)

Use SmartFilter to display the messages you want

The SmartFilter feature allows a user to display only those messages that relate to the filtering criteria entry. This lets the user display the information he or she is interested in. Note that WM 6 does not support synchronization of Contacts subfolders. However, you can use the SmartFilter feature to filter contacts by category. Note also that SmartFilter is available in other applications.

How to send a Web link via e-mail

E-mail a Web link to a friend using Internet Explorer Mobile by going to Menu >Tools >Send Link via E-mail (or “Send Link…”).

How to set up e-mail through an Internet e-mail server

To send and receive e-mail through an Internet server, you must have an account with an Internet e-mail server and set it up in Messaging under Menu >Tools >New Account. (WM 6: Select the New E-mail Account button under “Select an Account.”) To connect an Internet e-mail server account, you must provide Messaging with information about those servers, such as account type, host or server name, domain name, and other information. You can get this information from your Internet service provider.

How to enable e-mail attachments

Change the default settings in ActiveSync’s Tools >Options screen to synchronize e-mail attachments to your device. On touch screen devices, you can redirect attachments to be saved on storage cards under the Storage tab in Messaging’s Menu >Tools >Options screen.

How to use text messaging

Text messaging allows you to send quick text messages to your family, friends, and co-workers whenever you have a data connection. To use text messaging, you must have a plan with your service operator. Most plans include a charge for text messaging, which may also apply to receiving text messages. Check with your service operator for details on charges.

How to create, send, and receive e-mail messages

To create new e-mail messages, go to Start >Messaging, select an account, and select New (or Menu >New). Fill in the Subject and Message fields and select Send. To check for new messages and send out ones you have composed, go to Menu >Send/Receive.

How to enter e-mail addresses quickly

When creating a new e-mail message, you can get the address quickly from Contacts.

How to automatically insert a signature in e-mails

Typing on soft keyboard, a T9 keypad, or a QWERTY keyboard can take up valuable time. One way to save time when typing out e-mails is to use the automatic signature function in Messaging.

Tasks hidden in e-mail

A fact of life for the mobile worker is that he/she gets a lot of tasks that are buried inside of e-mails. For example, you might receive an e-mail that contains the statement “Prepare a summary of budget status for next staff meeting.” The problem is that this e-mail may be lumped in with fifty other e-mails, some of which require other actions and some of which are just junk.