Word

Create new Office documents on Windows Mobile 6 smartphones

Windows Mobile 6 Standard Edition for smartphones includes the ability to edit Office (Word and Excel) documents, which was not available in previous versions of Windows Mobile for smartphones. However, the ability to create new documents is not built into WM 6 Standard. Here is an easy workaround for this:

How to use Word Mobile on non-touch screen WM 6 smartphones

Word Mobile on non-touch screen Windows Mobile 6 smartphones (Smartphone Standards) is a stripped-down version of the one found on touch screen devices (with fewer text formatting tools and options). Its main function is to edit and view Word Mobile documents.

Office 2007 documents can't be viewed on Windows Mobile 5 devices... yet

Due to major Office 2007 (XML) file format changes, devices running Windows Mobile 5 and earlier will not be able to directly read Office 2007 Excel, Word, and PowerPoint file on their device. Office 2007 users will need to resort to workarounds for viewing files on Windows Mobile devices, such as saving them in pre-2007 formats such as RTF or CSV. Microsoft announced that they will at some point issue an update for Windows Mobile 5 devices which will allow users to read the documents.

Don’t send password protected documents

You can password protect Word and Excel documents you create on a desktop PC. Unfortunately, Word and Excel Mobile on touch screen devices and non-touch screen smartphones cannot open them, even if you have the password. If you want to e-mail a document to an associate, remove the password protection on your PC first, and then send it.

How to use Word Mobile on touch screen devices

You can create and edit documents and templates in Word Mobile and save them as .DOC, .RTF, .TXT, and .DOT files. You can also edit Word documents and templates created on your PC on your touch screen device by copying the files to the device via ActiveSync or Windows Mobile Device Center.

How to enable e-mail attachments

Change the default settings in ActiveSync’s Tools >Options screen to synchronize e-mail attachments to your device. On touch screen devices, you can redirect attachments to be saved on storage cards under the Storage tab in Messaging’s Menu >Tools >Options screen.

How to convert Word documents to .LIT files and view them with Microsoft Reader

You can view, but not edit a Word document by saving it as an eBook and opening it in Microsoft Reader for Pocket PC. Download the “Word 2002/2000 Add-in” (microsoft.com/downloads) and install it on your desktop PC. (If your touch screen device does not have MS Reader, you can also download it from this link.) Open the desired document in Word and then on the Microsoft Reader icon in the tool bar. After entering your desired save options for the document, click OK. In ActiveSync, copy the file to the My Documents folder on your device so that it will be listed in the Library view of Microsoft Reader.

How to add fonts

To add TrueType fonts to your device, sync it to your PC via ActiveSync and copy the fonts from the Fonts folder on your PC to the Windows\Fonts folder on your Windows Mobile device.

Press Ctrl-Z to cancel last action

You can enter keyboard shortcuts using the built-in soft keyboard. One of the most useful shortcuts is Ctrl-Z, which cancels the last change made to a document (first tap Ctrl, then tap Z).

How to create outlines in Word

Outlines come in handy when you are sketching out the structure of a report or article, creating a list of the things you have to do for a project, or for a variety of other activities. Word Mobile found on Windows Mobile 5 and 6 touch screen devices allows you to create outlines in a document.

How to create and use templates in Word

If you find yourself entering the same information in Word again and again, you might save time by creating a template. • To create a new Word template on a touch screen device, open a new document and enter the text and formatting you want to appear in the template. Then select Menu >File >Save Document As. Finally, give the template a name and select “Document Template” from the drop down list associated with “Type.” • To open a template (including one of the 5 built-in templates), open Word in list view, tap on the folder icon at the top of the list, and select the Templates folder from the drop-down menu.